With Outlook, you can easily create custom replies to be sent automatically to anyone who emails you. You can also specify a custom date period during which the app should handle your emails for you.
Set Out Of Office Outlook Replies For Exchange Accounts
If you’re in a business environment and your company or organization uses Microsoft Exchange, you can easily set out of office replies for your email account in Outlook. ..
To launch Outlook on your computer, click on the tab at the top of the File menu and select Automatic Replies. If you don’t see this option, please follow these steps to learn how to do the task:
To send automatic replies, you’ll need to enable the box that says Send automatic replies at the top. Tick-mark the box and select the from and to dates when you won’t be available to respond to your emails. If you want your reply to be only sent to those who are in your organization, click on the Inside My Organization tab. Otherwise, click on the other tab that says Outside My Organization. Type in the response you want to automatically send in the box given on your screen. You can use the formatting tools as well to format and change the style of your text. Once you’re done, click on OK to save the changes.
Your predefined custom message will now auto-send to anyone who sends you an email during your specified date period.
Set Out Of Office Replies in Outlook For IMAP/POP3 Accounts
If you’re an Outlook user and don’t use IMAP or POP3, you’ll need to create a rule to send out automatic replies as the above method won’t work for you.
Outlook has a built-in message and rule automation feature that makes it easy to send replies to friends and family.
Create An Automatic Reply Template
Enter your name and email address and click on the OK button.
To automatically send an email when you’re not available, enter the following into the compose window: [Your Name] will be unavailable for a few hours and then be back online.
Save the file as “MyReport.pdf”.
To reply to an email when you’re out of office, enter the name of your Outlook template in the “Out of Office Reply Template” field and choose “Outlook Template” from the Save as type dropdown menu. Then click on Save. ..
When you close the email compose window, it will ask if you want to save your changes. Select No to discard your changes. ..
Set Up An Auto-Reply Rule
Rules and Alerts on the Home tab of your account settings.
In the New Rule dialog, enter the following: Subject: Email Signature The email signature must include a unique identifier that can be used to identify the email. This identifier can be a name or an email address.
Select the messages you want to apply the rule to and hit Next. ..
After checking the After checkbox, I will not be able to respond to my emails until after the given date range.
Checkmark reply using a specific template and click on its link.
On the next page, you will be asked to provide some basic information about your business. This includes your company name, contact information, and website. After you have filled out this information, click on Next. On the following page, you will be asked to provide more detailed information about your business. This includes your company’s mission statement and overview of its products or services. After you have filled out this information, click on Next. On the final page of the form, you will be asked to provide financial statements for the past three years. You can either upload these files or enter them into the form manually. After you have completed all of these steps, click on Finish. ..
If you want to apply any exceptions, click on the “Optionally, apply any exceptions” button and follow the instructions. ..
Your rule is called “Name your rule.”
Setting An Out Of Office Reply On The Outlook Web Version
If you’re using Outlook on your desktop, you can set an out of office reply in Outlook for web so that your emails are sent without having to open them.
This one is easier than any other methods discussed above.
On the General tab, make sure that your account is set to use encrypted passwords. This will help protect your data if it’s stolen or hacked. Next, make sure that you’re using the latest version of Outlook. To do this, click on the Update Now button on the Help menu. Finally, make sure that you have enough disk space to store your messages and files. To check how much space is available on your computer, click on the File tab and then choose Info. Under “Size of items in this folder,” you’ll see how much space is currently being used by Outlook items. ..
You’ll see an option to automatically reply to all messages in your Outlook account. Click on it to turn on this feature.
The new options on the right-hand side of the screen will allow you to turn on automatic replies, specify a date range for when replies will be sent, and enter a custom reply. You can also enable send only to contacts if you only want to auto-respond to your contacts. Finally, clicking on Save at the bottom will save your changes.
If you want to turn off automatic replies, just uncheck the Automatic replies on option.
Outlook is a really great way to have an out of office reply in your mailbox. Let us know if you use it and what your auto-reply message looks like in the comments below.
