Whether you’re a longtime Microsoft Word user or just starting out, we’ve got some tips to help you get the most out of the software. ..

Paste Without Formatting

If you need to copy something from elsewhere but want the font to change from what you’re currently using in your Word document, copy it like usual, but then press Ctrl+Shift+V. Doing this will ensure that the contents get pasted but any formatting, such as text color, size, and font, will not be included.

Clear Formatting

To clear the formatting of a specific section of your document, highlight that section and click the Clear Formatting icon. The icon will look like a small eraser next to the letter A.

If you would like to clear the formatting on everything in your document, press Ctrl+A to highlight everything in the document and then click the clear formatting icon.

Highlight an Area Of Text Quickly

To highlight text in Microsoft Word, you can instead click once to place the text cursor at the start of the area you’d like to highlight, hold shift, then click at the end of the area you’d like to highlight.

Quickly Replace Multiple Mistakes

Have you just finished a lengthy document and noticed you made a small mistake for a word, for example, writing land mark, instead of landmark? You can fix this within a few seconds by using find and replace. To do this, you will need to open the text editor and type in the following: find “landmark” -name “landmark” replace “landmark” with “find” and “replace” with “set”.

To find and replace a word or phrase in a document, press Ctrl+F and then click on “Replace.” Type in the word or phrase you want to replace, and then type the contents you’d like it to be replaced with. ..

Quickly Copy And Create Lists

How can you do this quickly and efficiently? ..

To quickly find a word or phrase in a document, you can highlight it and use the CTRL + F3 keyboard shortcut. ..

To create a list of all the highlighted text in a document, go to the document’s menu bar and select “Spike.” ..

  1. Highlights the main points of the article and uses bullet points to organize them.
  2. Uses numbering tools to organize the words/phrases into a more ordered list.

Remove the Toolbar Ribbon

If you want to write without distractions, you can remove the toolbar ribbon by pressing Ctrl + F1. If you need it back at any point, you can press Ctrl + F1 again to bring it back into view.

Delete Words With One Key Press

ctrl+backspace deletes the entire text block that you just hit backspace on.

To delete text using the backspace button and the ctrl button, you will need to hold down the backspace button and the ctrl button together. This will delete chunks of text at lightning speed.

Use ‘Tell Me What You Want to Do’

If you are struggling to find a function on Microsoft Word, click the ‘Tell me what to do’ shortcut at the top of the toolbar ribbon.

You can type in the action you’d like to perform and get contextual answers to take advantage of. For example, typing “create a table” will give you some options for creating a table from within your Word document.

This tool is something that many people who use Microsoft Word may not even know exists, but it’s incredibly useful. ..

Quickly Lookup a Word

The Smart Lookup tool lets you quickly find information about a word or phrase.

This will open a small panel that contains information relating to the word. It saves moving to your browser and performing a search, but it’s just as powerful as doing so.

Disable Spelling and Grammar Check

Secondly, it is also common knowledge that you can right click a word with a spelling error and click ‘Remove from Dictionary’. This is useful if you are using fictional words or abbreviations. You can also turn off spelling and grammar check completely to remove those pesky red and green lines.

To disable spelling and grammar check for only one document, go to File, then Options, then click Proofing. You must then tick the two options for hiding spelling and grammar mistakes in the document you are currently writing in. ..

Create Your Own AutoCorrect Settings

You can use custom AutoCorrect settings to make your life easier.

To use custom AutoCorrect, first open the Options dialog box by clicking on File, then Options. Then click on Proofing. After that, click on AutoCorrect Options. You can then add your own custom words and then the correction you’d like it to be replaced with. ..

There are many ways to use Spell Checker for personal use. You can adjust the mistakes it makes, turn quick abbreviations into long words or phrases, and save time.

Change the Page Color For Easy Viewing

To change the color of your document to sepia, which has a darker yellow hue, click on the ‘Tell me what to do’ box, then type ‘change page color’. ..

In the results, click Page Color and you’ll have a number of options to choose from, including Sepia, which is far easier on the eyes.

Summary

Did you know any of the Microsoft Word tips we’ve mentioned in this article? If not, which ones do you think will be the most useful to you? Let me know, and feel free to share your own Microsoft Word tips in the comments below. Enjoy!